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Band Directors Contact Info:
jim.pritchard@gcisd.net
brenda.hinton@gcisd.net
We apologize, the formatting of most letters do not transfer to the web page cleanly. But at least you get the information needed!
Parent Letter #1:
May 13, 2008
Dear Honors Band Parents,
Listed below is the schedule for our Peak Music Festival to be held Thursday, May 15 at the Murchison Performance Center in Denton (See map enclosed). This event is extremely important!!! Everyone will participate unless they are ineligible due to not passing a class on their 5th six weeks report card. The students have worked very hard for this performance.
We will travel by charter bus!!! (Yeah)
We are in need of 2-3 parents to help the students with their uniforms, hold doors, and assist with the commute to Denton.
Please call Mr, Pritchard at 817.456.3501. Thank you volunteers!!
We appreciate all that you do!
WEAR UNIFORM TO SCHOOL – NO TIME TO CHANGE
2nd Period – Report to band hall already dressed in formal uniform (black shoes,
black socks, vest, bow tie, no colored shirts under tux shirt).
9:15 AM – Load on charter bus.
9:30 AM – Depart for Denton.
10:05 AM – Arrive in Denton. No Talking From Here On.
You are judged from the moment you arrive. No Gum or Food of
ANY Kind. No Cell Phones.
10:30 AM – Listen to a band perform.
10:55 AM – Back to bus. Unload.
11:20 AM – Warm-up
11:45 AM – Concert performance (Audience welcome!!)
12:10 PM – Load bus.
12:30 PM – Depart for Grapevine Mills Mall. Students should bring money for
food, etc.
2:30 PM – Depart mall for HMS
2:45 PM – Arrive at HMS.
Students may not change out of their uniforms in Denton; there is no place for them to do so, all bathrooms and classrooms will be in use. I recommend that they wear their uniforms at the mall. Vests and Bow Ties can be left on the bus. If a student loses part of their uniform, they WILL be charged for it…so be careful with your uniforms!
I have enjoyed working with this year’s Honors Band. They have accomplished so much throughout the course of the year! All I ask is that the kiddos play the music to the best of their ability. Wish us luck!!
Sincerely,
Jim Pritchard 817.456.3501
HMS Director of Bands
________________________________________________________________________________________________________________________________________
Parent Letter #2:
January 3, 2008
Dear Band Parent,
This letter is for any student who is using a school-owned instrument or percussion equipment 2nd Semester.
There is a $50.00 fee per instrument/per semester for using a school-owned instrument or percussion equipment. The purpose of the fee is to off-set a very small portion of the repair on these instruments and to give the student a feeling of “ownership” for the instrument or equipment checked out to him/her. Students are responsible for buying their own mouthpiece or percussion mallets /sticks. Each instrument was sent in for summer repair if needed and was paid for by the school.
Students are liable for damage due to negligence or carelessness and for loss or theft at or away from school. Students are responsible for keeping instruments in good playing condition at all times.
Please make your check out to GCISD and send to school with this form. Please check your records to make sure you paid for 1st semester also.
Sincerely,
Jim Pritchard
Brenda Hinton
Heritage MS Band Directors
INSTRUMENT____________________________
SERIAL NUMBER__________________________
CHECK OUT AGREEMENT
The above School instrument has been issued to me and I hereby agree to the following conditions upon its receipt:
* I agree to hold myself personally responsible for any damage other than normal wear and tear.
* I understand that while the above instrument is in my possession, it will be kept in proper playing condition.
* I agree to report all repairs made to the above instrument to my directors.
* I will not allow any other person(s) to use the instrument.
* I will return the instrument to the school clean and in proper working condition.
STUDENT NAME PHONE PARENT SIGNATURE DIRECTORS SIGNATURE
___________________ __________ _________________ ____________________
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Parent Letter #3:
May 13, 2008
Dear Beginning Band Parent,
This letter is to remind everyone of our Spring Concert, Wednesday, May 21 and early morning rehearsals Tuesday, May 20 and Wednesday, May 21. Both rehearsals are at 7:00 AM in the Band Room. They are for a test grade.
The Spring Concert will begin at 7:30 PM in the CHHS Auditorium. Students need to be in their seats in the auditorium at 7:00 PM ready to play with their instrument and music dressed in their “Sunday Best” clothes. No jeans or tennis shoes please. Instrument cases can be left in your car.
Students will stay to hear the other bands when they are through. We expect the students to be on their best behavior and treat the other bands with respect while they are performing. Please have a serious talk with your child about proper behavior. Students should remain in their seats and not get up and roam around. The concert should be over around 8:45 PM.
There will be a reception in the CHHS cafeteria at the end of the concert. The HMS Jazz Band will perform while cake and drinks are being served. Please have your child bring the following item to the CHHS SAC on Wednesday Night:
The following people need to bring 1 six pack COLD canned soft drink:
Flute/Oboe Class and Trumpet Class
WE NEED VOLUNTEERS!!! We need cake cutters, servers, and people to assist with set-up and tear down. Please call Susan Brown at 817.545.0544. Thanks for your continued support!! Also, a big “Thank You” to all parents that have helped our band program sometime this year. Your kids are SUPER!!! We are looking forward to a great next year!
Sincerely,
Jim Pritchard
Brenda Hinton
Heritage MS Band Directors
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Parent Letter #3.5:
May 12, 2008
Dear Concert, Symphonic, and Honors Band Parents,
This letter is to remind everyone about our Spring Concert, Wednesday, May 21.
The Spring Concert will begin at 7:30 PM in the CHHS Auditorium . Students need to be in their warm-up areas at 6:50 PM ready to go with their instrument and music, dressed in their formal band uniform (black pants, black socks & shoes, white shirt, bow tie and vest). Instrument cases can be left in your car.
Concert Band - Choir Room
Symphonic Band - Choir Room
Honors Band - Band Room
Students should stay to hear the other bands when they are through. We expect the students to be on their best behavior and treat the other bands with respect while they are performing. Please have a serious talk with your child about proper behavior. Students should remain in their seats and not get up and roam around. The concert should be over around 8:45 PM.
There will be a reception in the cafeteria at the end of the concert. The HMS Jazz Band will perform while cake and drinks are being served. Please have your child bring the following item to the CHHS SAC on Wednesday Night:
Concert Band - 1 six pack canned soft drink (COLD)
Symphonic Band - 1 six pack canned soft drink (COLD)
Honors Band - 1 six pack canned soft drink (COLD)
Students will turn in their vest and bow ties at the end of the Spring Concert. If you have not paid the $5 dry cleaning fee, please do so. We will collect dry cleaning fees at the concert as well.
WE NEED VOLUNTEERS!!! We need cake cutters, servers, people to assist with set-up and tear down, and vest and bow tie collection. Please call Susan Brown at 817.545.0544. Thanks for your continued support!! Also, a big “Thank You” to all parents that have helped our band program sometime this year. Your kids are SUPER!!! We are looking forward to a great next year!
Sincerely,
Jim Pritchard
Brenda Hinton
Heritage MS Band Directors
______________________________________________________________________________________________________________________________
Parent Letter #4:
BEGINNER BAND CALENDAR 07-08
(New Dates As of 9/11/07)
SEPTEMBER
20 Thursday Mini School 6:30-8PM
26 Wednesday Group pictures (Band shirts & jeans)
OCTOBER
24 Wednesday Fall Concert at HMS Gym 7:30 PM (Beginners will not play)
NOVEMBER
7or 8 Wed/Thurs Parents visit your child’s band class
13 Tuesday GCISD Select Band Concert-7:00 PM at GHS
(Beginners are encouraged to attend)
DECEMBER (New Dates)
18 Tuesday 7AM Rehearsal - Combined beginner classes
19 Wednesday 7AM Rehearsal - Combined beginner classes
19 Wednesday Band Concert - 7:30 PM – At CHHS (Beginners will combine)
JANUARY
14 Monday Solo & Ensemble Money and Entry Forms Due
23 Wednesday Fundraiser – Start collecting pledges for practice-a-thon
25 Friday Band party – TBA - 6-9 PM
28 Monday Fundraiser practice starts
FEBRUARY
4 Monday Fundraiser pledge forms and practice cards due
9 Saturday GCISD Solo & Ensemble Contest at CrossTimbers MS.
Times to be arranged between 8:30 AM and 3:00 PM.
11 Monday Fundraiser Money Due
MARCH
?????? Activities TBA
APRIL
?? ??? Sandy Lake Band Contest in Carrollton
MAY
20 Tuesday 7 AM Rehearsal
21 Wednesday 7 AM Rehearsal
21 Wednesday Spring Band Concert at CHHS - 7:30 PM
19-30 Mon-Fri. AUDITIONS FOR NEXT YEAR’S BANDS
Other events might be scheduled during the year such as pizza parties, Six Flags, Hurricane Harbor, etc. We will give you as much advanced notice as possible. Please check our HMS Band Website weekly for announcements and updates. Please don’t ever hesitate to call if you have a question or concern.
Thanks for your support,
Jim Pritchard 817-488-3283 or 817-456-3501
Brenda Hinton 817-313-5962
____________________________________________________________________________________________________________________________________________________________________________________________________
Parent Letter #5:
2007 - 2008
Heritage Middle School Band Dates and Events
Honors, Symphonic & Concert
(New Dates As of 9/11/07)
SEPTEMBER
7 Friday NRH20 Party 6-10PM
12 Wednesday Early Dismissal at 11:30 AM
15 Saturday Select/Region Band Start up Clinic 9AM – 12PM at HMS
(Lunch provided at Noon) Mandatory for Honors, optional
for others.
20 Thursday Mini School 6:30 – 8PM
26 Wednesday Group Pictures (Band shirts & jeans)
OCTOBER
10 Wednesday Select Band & Region Band Fees Due
24 Wednesday Fall Concert at HMS Gym - 7:30 PM
27 Saturday Select Band Auditions at HMS - 8:30 AM - 2 PM
NOVEMBER
1 Thursday Region Band Auditions Phase 1 at Blalack MS 4-9PM
9 Friday Play at CHHS Football Game (All Honors and other 8th graders)
10 Saturday Region Band Phase 2 Auditions at Arbor Creek MS - 8AM-4 PM
12 Monday Select Band Percussion Sectional at GHS - 6-8 PM
13 Tuesday Select Band Clinic & Concert at GHS for those selected.
Clinic - 8:00 AM - 4:00 PM Concert - 7:00 PM
29 Thursday Grapevine Christmas Parade – 7PM Start Time
DECEMBER (New Dates)
8 Saturday Region Band Clinic and Concert at CHHS/HMS (For those
selected )
19 Wednesday Band Concert at CHHS - 7:30 PM
JANUARY
12 Monday Solo & Ensemble Money and Entry Forms Due
23 Wednesday Fundraiser – Start collecting pledges for practice-a-thon
25 Friday Band Party – Place TBA - 6-9 PM
28 Thursday Fundraiser practice starts
***SEE NEXT PAGE***
FEBRUARY
4 Monday Fundraiser pledge forms and practice cards due
9 Saturday GCISD Solo & Ensemble Contest at Cross Timbers MS
Times to be arranged between 8:30 AM and 3:00 PM.
11 Monday Fundraiser money due
MARCH
12 Wednesday Pre-UIL Contest –CHHS (Honors and Symphonic Only)
APRIL
1 or 2 Tues/Wed UIL Contest – Symphonic Band – Hebron HS
3 or 4 Thurs/Fri UIL Contest - Honors Band - Wakeland HS
?? ??? Sandy Lake Contest - Symphonic & Concert Band
MAY
21 Wednesday Spring Band Concert at CHHS - 7:30 PM
22-30 Thurs/Fri 7th Grade Auditions For Next Year’s Bands
JUNE
4 Wednesday Last day of school
Other events might be scheduled during the year such as pizza parties, band contests, Hurricane Harbor, Six Flags party, etc. We will give you as much advanced notice as possible. Please check our HMS Band Website weekly for announcements and updates. Please don’t ever hesitate to call if you have a question or concern.
Thanks for your support,
Jim Pritchard 817-488-3283 or 817-456-3501
Brenda Hinton 817-313-5962
HMS Band Directors
________________________________________________________________________________________________
Parent Letter #6:
GCISD Private Music Lesson Information
Private music lessons are offered as a supplement to classroom instruction. Your child will have one lesson per week. This individual instruction is extremely beneficial in that it meets each individual’s needs, therefore each student is able to progress at his/her own rate of ability. These lessons are also designed to utilize the characteristic literature of the instrument rather than to rehearse the music a student will be performing in his or her school organization. Private lessons are not required, but are strongly recommended. Students who elect to not participate in the private lesson music program will not be penalized for their class activities.
Student’s Responsibility to the Private Music Lesson Teacher:
1. Be fully prepared for each lesson.
2. Follow guidelines pertaining to absenteeism.
3. Provide documentation of required practice time each week.
4. Supply method books and other materials as required by the private lesson
music teacher.
5. Meet criteria for student participation in the private music lesson
program.
Lesson Location and Scheduling:
Lessons will be scheduled by the private lesson teacher for the students who desire to participate in the program. These lessons may be scheduled during the students band class, advisory period, and before or after school for your convenience on a first come basis. They will be taught in the band practice rooms. No lessons will be scheduled during academic classes.
It will be the responsibility of the student to notify his/her private lesson instructor at least 24 hours in advance if a lesson is to be canceled unless of course a serious emergency arises. This courtesy is also the responsibility of the private lesson instructor if he/she must cancel a lesson.
The music directors will aid the student in advising the private teacher of concerts, programs, holidays, etc., which may result in any interruption of the regular lesson schedule.
Financial Implications:
Cost per lesson is $16.50. Checks should be made out to the private lesson teacher monthly in advance. Each private lesson teacher will send home a monthly statement to notify parents of money due. Parents may mail their check to the private teacher or the student can pay during his/her lesson. Financial assistance is available if needed. In return for scholarship, parents are encouraged to sign up for volunteer band functions. (See below)
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Yes, I would like my child to take private lessons and would like to be contacted in regards to the private lesson program.
Instrument__________________________
School_____________________________
Student name____________________________
Address________________________________
City____________________ Zip___________
Grade___________________ Band Period_________
Telephone #_________________ Best time to call______________
Email Address______________________________________________
I prefer before/ after/ during school lessons (specify-please circle)
Preferred Teacher_________________________
Parent Signature_________________________ Date_________
____No, I do not need financial assistance.
____Yes, I need financial assistance.
Please check:____parents pay $14.00 per lesson (instead of $16.50)
____parents pay $12.00 per lesson (instead of $16.50)
________________________________________________________________________________________________________________________________________________________________________________________________
Parent Letter #8:
_____________________________________________________________________________________________________________________________________________________________________________________________
Parent Letter #9:
_________________________________________________________________________________________________________________________________________________________________________________________________
Parent Letter #10:
October 31 , 2007
To Parents of Honors, Symphonic, & Concert Band
It is time to order our formal band uniform to be worn at the Christmas Concert, UIL Contest, Spring Concert, and other times. This is the same uniform as last year.
The black vest and bow tie ($60 value) will be provided by the school. Your child will receive the vest dry-cleaned in a plastic bag. When it is time to turn it in in May, you will simply pay $5 and we will take care of the dry cleaning (unless you paid at registration)
You will need to purchase the following (unless you already have):
Boys: Black tux pants-$20
White formal wing tip shirt -$12
Black dress shoes and black socks ( you purchase wherever )
Girls: Black tux pants -$20
White formal wing tip shirt - $12
Black dress shoes and black socks ( you purchase wherever )
Al’s formal wear will come to our school on Thursday, November 8 (during band class) to fit the kids for new pants and shirts. A limited number of used uniforms will be fitted for those requesting. Kids will need to purchase their own black shoes and black socks.
Your choices are as follows:
1) Purchase new uniform
2) Purchase used uniform (limited number) Call Susan Brown at 817.545.0544
3) Use last year’s (probably doesn’t fit)
Thanks, Mr. Pritchard and Ms. Hinton
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Please choose the following and return. Checks due by Nov 8 made out to: HMS Band
______New Boys Pants - $20 ______New Girls Pants - $20
______Used Boys Pants - $10 ______Used Girls Pants - $10
______New Boys Shirt - $12 ______New Girls Shirt - $12
______Used Boys Shirt - $10 ______Used Girls Shirt - $10
Student Name_____________________________________ Band__________________
Parent Signature_________________________________
Total Paid __________________
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